Virtual assistant for therapists, coaches & wellness providers
The tedious stuff? I love it.
HIPAA- and PHI-conscious admin support from James, a Virgo moon who finds real joy in inboxes, intake and credentialing — so you can get back to your clients.
Your admin pile
tues.- Reply to 14 new client inquiries (done)
- Renew CAQH attestation (done)
- Onboard 3 clients into SimplePractice (done)
- Finally file those receipts (to do)
he genuinely enjoys this part
inbox zero, CAQH, NPI, payer enrollment, SimplePractice, intake forms, CEU tracking, receipts (yes, those)
How I support you
Let me handle the administrative tasks so you can focus on your practice.
Email & intake
Inbox management, new client responses, onboarding clients into EHR.
Books ClosedCredentialing
Beginning-to-end credentialing: CAQH setup, applications, and all the follow-up it takes to get you a contract.
No Medicaid / Medicare right now
EHR platform support
System setup, troubleshooting, and optimization for tools like SimplePractice.
Special projects
Various misc tasks like tracking/organizing expenses, keeping track of professional licenses, CEU's, and directory profiles.
My big three, put to work for your practice
Taurus sun
Grounded & reliable
Steady, practical help with quick turnaround times. I show up, every single time.
Virgo moon
Detail-obsessed & careful
Trained in HIPAA compliance and PHI protection. I notice the thing everyone else missed.
Aries rising
Direct & dedicated
Support tailored to your practice, with clear, straight-talking updates. No chasing me down.
"James was an incredible help to me setting up my CAQH today! As a newly licensed therapist, I had no clue what to do and he brought ease where there was once a lot of anxiety and frustration. He was very supportive, communicative and attentive throughout the whole process! I highly recommend him !!"
Let's work together
Ready to hand off your admin work and reclaim your time? The first 30 minutes are on me.